terms and conditions of trading

Please ensure you read and comply with the following Terms and Conditions for trading with R B Vernon Ltd/Roadhouse Productions Ltd.  Any company or person found to be in breach of these conditions on site will be evicted without reimbursement of any monies paid for the concession.

  • Payment for stalls must be made before the date specified on the offer letter. Non payment by that time will result in the site being reallocated. Traders will be charged the cost of any traders cheques not honoured by the bank
  • Sub-contracting stalls or a part of stalls, by traders is not permitted, and traders must only sell goods specified in their application form.
  • Traders must set up at the time specified in the Traders Information for each event and at no other times. No company/person will be allowed to trade without prior arrangement.
  • You are paying for a space and no other facilities will be provided.  There are no guarantees for particular positions on site. Depth of stalls will be determined by frontage booked. Where possible, there will be an allowance for a vehicle and camping behind each stall. Any encroachment beyond the allotted space would have to be paid for and/or could be construed as breach of contract.
  • TRADERS ARE NOT PERMITTED TO SELL OR TRADE IN:
    • Any illegal substances, including magic mushrooms
    • Any poppers, laughing gas, amyl nitrate products/GBH etc or any “legal” or “herbal highs”
    • Nitrous oxide and any items associated with the taking of nitrous oxide, including, but not limited to balloons, cream dispensers, and Co2 dispensers
    • Alcohol of any description including vodka jellies.
    • Any cigarettes, tobacco and/or associated products without prior approval.
    • Any unauthorised records, CDs, video, tape or any other format recordings, as well as and including audio and video recorders
    • Any item purporting to be official, or un-official festival merchandise of any description or with regard to any of the bands appearing at the festival
    • Any “Black Henna”
    • Any gas canisters or any aerosols over 250ml
    • Any item made out of glass, including but not limited to glass bottles, jars and containers
    • Any Chinese sky lanterns, handheld candles, flares, potted candles, fireworks, or petrol burners
    • All drones
    • Any portable laser equipment and laser pens
    • Any airhorns or megaphones, beer bongs, or funnels.
    • Any item which may reasonably be used as a potential weapon, is distinctively a weapon, and all knives
    • Any unofficial tabards or reflective jackets
    • Any umbrella or parasol

 

  • Festival Organisers may confiscate any goods of a sexist, racist or offensive nature.
  • All traders must display signs with their business name and address and price lists in a visible location at their stall. Any descriptions of goods made by traders must be accurate.
  • Employers Liability and Public Liability Insurance must be on display in stalls at all times. Traders must meet all employers legal Health & Safety responsibilities to their staff and must ensure contractors delivering to/working on their stall are suitably insured.
  • Traders must ensure their staff adhere to the published pass system. Pitches are sold with an allocation of trader passes. Extra passes cost the same as event tickets. Vehicle passes are non-transferable and must not be switched to another vehicle.
  • No animals are permitted on Festival sites.
  • All vehicles are brought on site at their owners’ risk, and must be suitably insured. Only diesel powered vehicles may remain on site during the licence period. Petrol vehicles must be parked in the traders’ car park off site when stalls are operating. Only authorised vehicle movements may take place during the licence period.  5-mph speed limits are in force on all sites at all times. No motor cycles, quad bikes or buggies are permitted on site. Traders are responsible for arranging that delivery vehicles have all necessary paperwork and passes prior to arriving at vehicle gates. Delivery firms must be told they come on site at their own risk.
  • Traders must comply with legislation relating to Health, Safety, Hygiene, Noise at Work, Working at Height and smoke free legislation. Traders are not permitted to start trading until they have completed a health and safety checklist.
  • Traders are responsible for keeping both the 10 metre area in front of their stalls as well as their back of market space tidy and free of rubbish. Traders leaving any rubbish, refrigerators, furniture, equipment or structures will be charged for the cost of clearing their site and disposing of the rubbish – and may not be invited back to trade at future events.
  • Waste water must be put in the containers provided and not poured on the ground or into streams. The dumping of sumps is prohibited at all sites.
  • It is essential that all traders have appropriate fire extinguishers for their stalls. Food traders require 5kg Dry Powder extinguishers and fire blankets.
  • All gas equipment in catering units must have current safety certification. Safety precautions regarding storage of bottled gas must be followed. Bottled gas can normally be purchased from the supplier on site
  • Traders are not allowed to bring straw on site. Under no circumstances can traders have straw inside their stalls, irrespective of weather
  • Electricity for markets traders will be provided on site. Generators are not permitted. Traders who pull more power than agreed will be disconnected and closed down. All electrical equipment on site must have a current safety certificate.
  • Food traders must use compostable, biodegradable disposables including wooden cutlery. Traders must ensure taps are not left running or connect to public taps.
  • No broadcasting of sound or visual images (including transmitting or casting text messages or other material to mobile phones) will be permitted by any trading staff or from any stall without prior permission.
  • Traders are required to cooperate fully with Officials – including site management, security, the emergency services, the Police and all official organisations of the site – such as the Environmental Health Officers, Fire Officers, Customs and Excise staff, the Environment Agency, Trading Standards Officers and Inland Revenue staff.
  • R B Vernon Ltd will not accept responsibility for the level of trading at an event. No rebates will be given to traders as a result of adverse weather conditions, changes in performance programmes, resiting of acts to different venues, nor as a result of any changes in the layout of trading areas.
  • Traders must comply with any site specific requirements to enable the event to run within licence constraints, any site specific requirements will be outlined in the Traders Info for each event.
  • If a trader is closed down and/or evicted from site for contravening an event licence, any of these Terms & Conditions or prescribed health and safety or environment health standards, they shall not be entitled to any rebate.
  • Traders may display in front of their stall – but must not extend beyond a maximum of one metre. In some trading runs even that may be too great and may impede crowd movement.  Traders must respond immediately if asked to remove any racks or boards by festival management or security.  As this is a crowd safety issue, failure to respond immediately will result in the stall being closed.
  • If the Festival is cancelled for any reason in its entirety before the first admission of attendees to the Festival Site on the first day of the Festival (including, without limitation, as a result of a Force Majeure Event), we shall refund to you all of the payments you made to us for that Festival.  All refunds due shall be made after our monies refunded from the Festival are cleared and the repayment of such monies shall be our sole liability to you .
  • If the Festival is cancelled for any reason either in its entirety or in part after the admission of attendees of the Festival to the Festival Site (including, without limitation, as a result of a Force Majeure Event) we shall not be under any obligation to refund to you any of the payments you made to us and we shall have no liability to you in these circumstances.