🛡️ RB VERNON – EVENT STAFF CHECKLIST
Recognising & Responding to Unlicensed Merchandise
For internal use during trader inspections and event operations
🔍 1. What to Look For
Use this section when visually checking stalls. Look out for:
🚩 Common Red Flags:
- Products displaying artist, company, brand or product names, logos, or likenesses (e.g. band photos, brand slogans, album art, trademark fonts)
- No visible licensing information (e.g. tags, branding, official trademarks, packaging)
- Generic or low-quality packaging that looks unofficial
- “Mash-up” designs mixing multiple brands, artists, or pop culture references band, artist or product names in unexpected fonts
- Unusually low pricing compared to official merchandise
- Large displays of well-known names or logos with no branding or licence visible
📋 2. What to Ask (If Uncertain)
- “Can you confirm who supplies these items?”
- “Do you have licensing paperwork or permissions on-hand for these designs?”
- “Are you aware of the RB Vernon rules around using artist or brand IP?”
You’re not expected to determine legality — just raise concerns when appropriate.
📸 3. Mandatory Stall Checks
✅ Every trader stall must be photographed as part of our compliance procedure.
✅ Use the approved app to capture and upload clear images of all stock displays at each stall as early as possible in the event day.
✅ Ensure photos show:
- Stall number or signage
- Full product displays
- Any prominent branded items
This supports accurate documentation, early issue detection, and ensures we have a record of trading stock at every outlet.
📢 4. If You Spot a Concern
✅ Photograph the item(s) clearly (close-up and stall-wide)
✅ Log and upload via the app, and notify your site lead
✅ Include trader name, stall location, and a brief description
✅ Do not confront the trader unless directed — escalate internally
📚 5. Know the Rules
Traders have agreed to RB Vernon’s Terms & Conditions, which strictly prohibit:
- The sale of unlicensed or counterfeit goods
- The use of artist, company, brand or product names, slogans, logos, or likenesses without permission
- Relying solely on wholesaler claims without documentation
🧠 6. Why This Matters
Protecting intellectual property is critical to maintaining our relationship with event partners like Live Nation.
Early identification protects us, our traders, and our reputation.
✅ Be thorough. Be respectful. Be alert. All stalls must be checked.
Questions? Contact:
